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Privacy Policy

This web site, gradadmissions.ucsc.edu and associated pages including applygrad.ucsc.edu, collects usage information to improve functionality and content and to monitor performance. This information is used to help answer specific questions about the usage and performance of the web site or individual web pages.

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As part of our commitment to protecting your privacy, this statement is designed to provide you with information regarding how Graduate Division (“we”), as part of UC Santa Cruz, may use — and process — the information you share when you use The Graduate Division website, and each of its associated domains (together, the “Sites”). Information is also collected when you communicate with us or utilize our services which include admission, academic progress

tracking, financial support, monitoring student employment, communications, event registration, and development activities (“Graduate Division Services”). This statement is applicable to individuals using Graduate Division Services who are located in the European Economic Area (“EEA”).

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For purposes of the General Data Protection Regulation (“GDPR”), the data controller is the Regents of the University of California, with a location at University of California, Office of the President, 1111 Franklin Street, Oakland CA 94607.

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UC Santa Cruz uses third party web analysis services to help gather and analyze this information. For details, please see the following:

 

 

Disclaimer

THE MATERIALS IN THIS SITE ARE PROVIDED "AS IS" AND WITHOUT WARRANTIES OF ANY KIND EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMISSIBLE PURSUANT TO APPLICABLE LAW, UCSC DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. UCSC DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE MATERIALS WILL BE UNINTERRUPTED OR ERROR-FREE, THAT DEFECTS WILL BE CORRECTED, OR THAT THIS SITE OR THE SERVER THAT MAKES IT AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. UCSC DOES NOT WARRANT OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE MATERIALS IN THIS SITE IN TERMS OF THEIR CORRECTNESS, ACCURACY, RELIABILITY, OR OTHERWISE. YOU (AND NOT UCSC) ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR, OR CORRECTION. APPLICABLE LAW MAY NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

 

Limitation of Liability

UNDER NO CIRCUMSTANCES, INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE, SHALL UCSC BE LIABLE FOR ANY SPECIAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM THE USE OF, OR THE INABILITY TO USE, THE MATERIALS IN THIS SITE, EVEN IF UCSC OR A UCSC AUTHORIZED REPRESENTATIVE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. APPLICABLE LAW MAY NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY OR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU. IN NO EVENT SHALL UCSC'S TOTAL LIABILITY TO YOU FOR ALL DAMAGES, LOSSES, AND CAUSES OF ACTION (WHETHER IN CONTRACT, TORT (INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE), OR OTHERWISE) EXCEED THE AMOUNT PAID BY YOU, IF ANY, FOR ACCESSING THIS SITE.

How We Use Your Personal Data

Graduate Division processes your Personal Data for the following purposes and bases:

  • Evaluating your eligibility for graduate-level admission into UC Santa Cruz. This is generally required under the contract we have with you;

  • Assessing/appraising our process for evaluating applicants for admission into UC Santa Cruz. It is in our legitimate interest as an institution of higher learning to understand and improve our processes;

  • Providing you with information regarding UC Santa Cruz events and initiatives. We will generally only do this where it is in our legitimate interest and where you have not objected or withdrawn any prior consent given;

  • Processing and dealing with any complaints or inquiries made by you or legally on your behalf. We do this because it is in our legitimate interest as part of the services UC Santa Cruz offers to you;

  • UC Santa Cruz may also be required to disclose your Personal Data to authorities who can request this information by law that is binding;

  • Utilizing sensitive personal data in connection with Graduate Division Services, with your consent.

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Recipients of Your Personal Data

Graduate Division may share your Personal Data with the following

recipients:

  • Other UC locations or departments

  • Other UC locations or departments in order to provide you with a UC Service or where it is in UC’s legitimate interests.

  • Service Providers

  • Vendors that need access to your Personal Data in order to provide Graduate Division’s Services. Graduate Division does not collect any type of payments. These services are provided by third-party vendors. For example, application fees are collected by Stripe®.

  • UC Partners and Collaborators

  • When permitted by law, UC Santa Cruz may share Personal Data with, for example, other academic research institutions in order to support UC’s research mission.

  • Public and Governmental Authorities

  • Entities that regulate or have jurisdiction over UC such as regulatory authorities, law enforcement, public bodies, and judicial bodies.

  • If your Personal Data is shared with a third party, UC will require that the third party use appropriate measures to protect the confidentiality and security of your Personal Data.

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If you are offered admission, we want you to make an informed decision. For this reason, we may share limited information with UCSC alumni, students, and/or programs who may contact you to welcome you to the UCSC community and answer your questions.

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We may also need to share your Personal Data as required to respond to lawful requests and legal process; to protect our rights and property and those of our agents, customers and others, including to enforce our agreements and policies; and in an emergency, to protect UC Santa Cruz and the safety of our students, faculty and staff or any third party.

Your Rights

As required by the General Data Protection Regulation and applicable EU Member State and EEA state law, if you are located in the European Economic Area, you have a right to:

  • Access your Personal Data, as well as information relating to the recipients of your Personal Data, the purposes of processing your Personal Data, the duration for which the Personal Data will be stored, and the source of Personal Data that has not been provided by you;

  • Rectify or correct inaccurate or incomplete Personal Data concerning you, taking into account the purposes of the processing, and the right to have incomplete Personal Data completed;

  • Have your Personal Data erased in certain circumstances;

  • Restrict the processing of your Personal Data in certain circumstances;

  • Object to the processing of Personal Data in certain circumstances;

  • Withdraw your consent to the processing of your Personal Data, should UC Santa Cruz ask for your consent for the processing of your Personal Data. The withdrawal does not affect the lawfulness of processing based on your consent before its withdrawal.

  • Know whether your Personal Data is being used for automated decision-making, including profiling. In those cases, UC Santa Cruz will give you meaningful information about the logic involved, the significance and the envisaged consequences of such processing for your data, and the right to request human intervention; and

  • Lodge a complaint with a supervisory authority.

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UC Santa Cruz may be obligated to retain your Personal Data as required by U.S. federal or state law. If you wish to exercise your rights, you can contact the UC Santa Cruz Privacy Office.

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You may choose not to visit or use UC Santa Cruz Sites or participate in Graduate Division Services. If you choose not to share your Personal Data with UC or UC-approved third parties for Graduate Division you will not receive event updates or other notifications that may affect

you in some way. You may choose to set your web browser to refuse cookies, or to alert you when cookies are being sent. If you choose to reject cookies, some parts of the Sites may not function properly. 

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Questions and Complaints: UC Santa Cruz Privacy Office

If you have questions or concerns about our treatment of your Personal Data, or about our privacy practices more generally, please feel free to contact the UC Santa Cruz Privacy

Office: privacy@ucsc.edu.

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